Offer Letter – Tax Portal

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Offer Letter

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Employment Offer Letter Format

Employee offer letter is one of the most important documents at the time of employee on-boarding. It is a formal letter given by the company offering an employment to a selected candidate.
An offer letter is drafted on the letterhead of the company and is a very critical document containing important information relating to the employee’s terms of employment.
The Job Offer Letter email is also popularly known as Letter of Intent is for confirming the appointment for employment is very important and official requirement for a candidate as well who has been selected for a particular Job in an organization. The candidate, on the receipt of the offer letter from the perspective employer, will plan and follow the further proceedings such as resigning from the current job, completing the task handover, getting clearance or relieving letter from the employer etc. All these documents are required to be submitted to the new employer at the time of joining.
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Details mentioned in the Employee Offer Letter:

  1. Designation: It clearly states the designation of the employee in the company such as Manager, Executive, Vice President etc.
  2. Salary details: It provides details of the monthly/annual salary at which the candidate is being hired in the company. It also provides the breakup of the salary vis a vis basic pay, allowances, PF contribution, bonus etc.
  3. Benefits: It contains the details of benefits offered by the company in addition to the salary; for instance, their medical insurance, vacation and sick leaves, expense reimbursements etc.
  4. Documents required at the time of joining: It also provides the list of documents required to be submitted at the time of joining. The documents are used for verification purposes such as educational certificates, salary certificates and experience certificates from the previous employers.
  5. Notice period: Notice period is the time period served in the company after resigning from the job. The offer letter should clearly state the notice period required to be served in the company in the event of the resignation by the employee.
  6. Probation period: Sometimes new employees are kept for a certain duration of probation mentioned in the offer letter to check their suitability for the job offered. During this time period, an employee’s performance is assessed against the job requirements. After completion of the probation period, the candidate may be retained or removed from the job depending upon his/her suitability for the job.

The candidate must read the offer letter carefully as it outlines the relevant details about the job and the company. If the candidate is satisfied with the terms of the contract and is willing to join the company, then he must accept the offer within the time period stipulated in the offer letter. This is because the company can withdraw the offer on expiry of such stipulated time period.

Dated ___________

Name _____________

Address ___________

__________________

Dear_______,

This is with reference to your interview with us on dated ________.

It is our pleasure to inform you that upon assessment we have found your skills and competencies matching our requirements.

Therefore, we are offering you an Job Summer Training opportunity to work with our company for _______months. You will be designated as “Trainee” in this period.

You will be paid Rs. ________/- (Rupees __________ only) as stipend during this training period. You will be e reimbursed for the expenses incurred by you on travel & boarding whenever the project work assigned to you.

Details and scope of your project will be provided to you on your first day of training at the company. After completion of your training, you will be issued a certificate by (Organization Name).

You will be required to submit a copy of the detailed project report before completion of your training.

Your training period with our organization will deal with important and sensitive information, records and other matters of the company. You will, therefore, be required to sign a “Code of Conduct and Secrecy Agreement” of our company on the first day of training.

Kindly reply us back for this Job offer letter by accepting the terms and conditions mentioned above for the offer given to you for the designation of trainee.

Best Regards,

Name of the Manager

Designation

Company Name 

Sample Offer Letter Format for Example

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